The 21:00 lead will wait until tomorrow. Or not.
A SeLoger enquiry that lands during a viewing, another at 21:00, a third on Sunday. By the time you call back, the buyer has already had two other agencies on the line. And meanwhile, a seller is getting impatient about hearing nothing on their property.
In estate agency, response speed makes the difference: the first agent to reply has every chance of doing the viewing. And leads land precisely when you cannot answer, on a viewing, in a meeting, in the evening. The other silent seam is the mandate: a seller without regular news is a seller who doubts, who calls, and who ends up taking the property elsewhere when the exclusivity ends. Both of these flows run perfectly well on their own.
Every lead greeted, every seller kept informed.
We automate handling incoming contacts and maintaining listings, so your energy goes into viewings and signings.
You keep control of the hours, the tone and the pace of the messages. We set everything to the way you work, and the system follows it.
- An immediate, personalised reply to every portal lead, at any hour
- Contact qualified: project, budget, financing, before the first call even happens
- Automatic confirmation and reminder for viewings, no more ghost buyers
- Weekly report sent to each seller: views, contacts, viewings
- Google review request after every signed sale or letting
A lead, from end to end.
Take a lead that comes in from a portal on a Tuesday at 21:00 for a two-bedroom flat listed exclusively. Here is what the workflow, built in n8n, does for you.
At 21:01, the contact gets a reply in your name: a thank-you, key questions about their project and their financing, and a choice of viewing slots. Their answers arrive sorted in your inbox, the appointment goes into your calendar and confirms itself. The day before the viewing, the buyer and you both get a reminder, which saves a wasted trip. On Friday, the owner of the two-bedroom flat gets their weekly report: number of views of the listing, enquiries received, viewings done and coming up, without you writing a line. After the signing, a congratulations message goes out with an invitation to leave a Google review, at the moment when emotion is your reputation's best ally. At every step, the real state of things is checked: no reminder for a cancelled viewing, no report for an instruction taken on yesterday. The result: leads that no longer go cold, sellers who feel looked after, and sole agency agreements that get renewed.
What agencies ask us.
Where it all connects.
For an estate agency, the foundation is automatic sorting and qualification of enquiries, which greets every lead without delay. Appointment automation handles viewings and their reminders, and automated reporting produces the seller updates that keep instructions alive. It is all on the automation hub. For a process specific to your agency, we do custom builds, and the ready-made packages cover online reputation. The best thing is to talk it over: book a coffee with us.
To size up what is at stake, the savings calculator works out in a minute what these tasks cost you over a year.
Your energy, for the signatures.
Tell us how you handle your leads and your listings today, over a coffee. 45 minutes to see what we can automate, no commitment, and a costed plan within 72 hours.
Book a coffee